Smart workforce planning that works as fast as your team changes. 

Stop managing shifts, absences, and staffing gaps in DM threads and spreadsheets. 

SmartCapacity gives busy HR teams and operations managers a single place to forecast capacity, automatically fill shifts, and stay ahead of shortfalls—without manual cross-checking.

 

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Automated shift filling based on live skills, availability, and working-hour rules 

Self-service shift swaps, open shift pools, and one-click approval flows

Cloud-based with drag-and-drop interface, dark mode, and built-in AI assistant 

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What is SmartCapacity?

One platform. Every staffing decision you need to make. 

SmartCapacity brings workforce planning and staffing decisions together in one AI-powered platform. Already using zeit ag? SmartCapacity slots in seamlessly—extending what you know with intelligent, automated shift planning.

Consolidate workforce information 

 

Keep your schedules, absences, working hours, and availability all in one place, always current.

Forecast future capacity 

 

See upcoming staffing shortfalls and surpluses before they affect your operations. 

Act before issues escalate

 

Adjust resources, reassign shifts, or fill gaps automatically, before the damage is done.

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Automated AI planning

Spend time on work that truly needs your judgment.

SmartCapacity generates optimal schedules automatically, based on live availability, qualifications, and working-hour rules, so you can stop cross-referencing spreadsheets and chasing confirmations. Let the system do the building, and get down to more strategic work.

Complete, rule-compliant schedules ready in a few clicks

Real-time schedule updates as availability and headcount change

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Shift pools & self-service swaps 

Get shifts fill themselves even when you're not watching.

Employees apply for open shifts and swap with colleagues directly in the system. Every change goes through a quick approval step before it goes live—visible, traceable, and owned by the people it affects. 

Open shift pool reduces coordinator workload and speeds up gap-filling 

Every swap request tracked in one place, with a full approval trail 

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Skills & qualification matching 

Match skills, roles, and shifts without lifting a finger. 

Each employee's qualifications, certifications, and skills are stored centrally and applied automatically whenever a shift needs to be filled. 

Role requirements and verified qualifications matched to every shift automatically 

Surface and close gaps in team capabilities across projects, shifts, or planning periods 

AI assistant

Your built-in guide, one click away. 

SmartCapacity comes with a built-in AI assistant that knows the system inside-out, so you get up and running within minutes.

Instant answers to everyday questions: how to approve shifts, assign qualifications, or manage absences

Step-by-step guidance through every feature, as you go

Full working knowledge of the platform from day one, without extra training

AI assistant

Your built-in guide, one click away. 

SmartCapacity comes with a built-in AI assistant that knows the system inside-out, so you get up and running within minutes.

Instant answers to everyday questions: how to approve shifts, assign qualifications, or manage absences

Step-by-step guidance through every feature, as you go

Full working knowledge of the platform from day one, without extra training

Better planning pays for itself.

With SmartCapacity, you spend less time on admin and schedule fixes, and more energy on meaningful work, so the hours and savings stack up from day one.

Expand the capacities of zeit ag with AI-supported, context-aware staffing and shift planning. 

6x faster

 
shift planning and management

1-click

 
schedule updates and approvals
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Tooltip

Your shifts, covered. Your day, back.

 

 

Shift planning shouldn’t take hours. SmartCapacity helps you simplify rotas, manage schedules, and reduce manual work.

Discover a smarter way to plan your workforce. Book a live demo.

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